Purchasing Officer

Job Description

We are looking for a detail-oriented Purchasing Officer to support the smooth operation of our coffee shop by managing purchasing activities, supplier relationships, stock availability, and cost control. The successful candidate will ensure that coffee beans, beverages, food ingredients, packaging, cleaning supplies, and other essential items are sourced efficiently and delivered on schedule. This role is ideal for someone who combines strong organisational skills with commercial awareness and a practical understanding of purchasing processes.

Responsibilities

• Source and purchase coffee beans, ingredients, beverages, packaging, equipment, and operational supplies.
• Identify reliable suppliers and maintain strong professional relationships with vendors.
• Request quotations, compare prices, and negotiate favourable purchasing terms.
• Monitor inventory levels and coordinate replenishment to prevent shortages or excessive stock.
• Prepare and process purchase orders in accordance with approved requirements.
• Track deliveries and follow up on outstanding orders or supplier issues.
• Inspect received goods to ensure quantity, quality, and specifications meet expectations.
• Maintain accurate purchasing records, invoices, supplier details, and order documentation.
• Work closely with the coffee shop manager and kitchen team to understand purchasing needs.
• Monitor supplier pricing and identify opportunities to reduce purchasing costs without compromising quality.
• Support regular stock counts and investigate purchasing or inventory discrepancies.
• Ensure suppliers meet agreed delivery schedules and quality standards.

Qualifications

• Bachelor’s degree or equivalent qualification in Procurement, Supply Chain Management, Business Administration, Finance, or a related field.
• Previous purchasing or procurement experience, preferably within a coffee shop, cafe, restaurant, food service, or retail environment.
• Strong negotiation, communication, and supplier management skills.
• Good understanding of inventory control and purchasing procedures.
• Excellent numerical and record-keeping abilities.
• Proficiency with Microsoft Office or similar purchasing and inventory software.
• Strong attention to detail and ability to manage multiple orders simultaneously.
• Ability to assess product quality, pricing, and supplier reliability.
• Organised, dependable, and capable of working effectively under deadlines.
• Knowledge of food, beverage, and coffee shop supplies is an advantage.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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