Engineering Coordinator

Job Description

Job description

• To ensure a smooth administration of the engineering department to the standard required by the hotel.
• To provide a courteous, professional, efficient and flexible service at all times, following Rixos standards of performance, by e-mail, phone or in person.
• To coordinate all internal and external correspondence, incoming e-mail, and other administrative duties for the engineering department.
• To maintain complete and accurate records of all engineering reports, supplier agreements/contracts as per Rixos procedures and policies.
• To be familiar with the hotel facilities crucial to the operation of the engineering department.
• To perform opening and closing procedures established for the engineering office.
• To ensure that an efficient and accurate filing system, both manual as well as electronic, is maintained at all times.
• To carry out proper documentation of quarterly, bi-yearly and yearly inventory of the operating equipment.
• To ensure that the engineering office and surrounding area is kept clean and organized at all times.
• To monitor operating supplies and reduce spoilage and wastage.
• To be able to perform emergency procedures.
• Perform duties outside the scope of the position, in case of emergency, when called upon.
• Be on call after normal operating hours and coordinate tradespersons after hours if necessary.
• To take minutes of meetings, type and distribute the same.
• To prepare stationery requirements/requisitions and keep control of all stationery.
• To ensure effective communication within the department and with other operational departments in the hotel during the shift.

Qualifications

• Minimum 1-2 years as administrative role in a 5-star hotel.
• Bachelor’s degree or diploma in engineering or similar field.

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